Documental due diligence for systems is an in-depth analysis of the documentation related to a building's technological systems (electrical, hydraulic, thermal, fire protection, etc.), aimed at verifying regulatory compliance, safety, and maintenance status. This process is essential for reducing legal, financial, and operational risks in transactions such as sales, leasing, or investment.
Main Areas of Analysis
- General Documentation of Systems
- Schematics and plans of systems (electrical, plumbing, HVAC, gas, etc.).
- Declarations of conformity (DiCo) issued by installation companies.
- Declarations of compliance (DiRi) for systems lacking DiCo, if built before 2008.
- User manuals and maintenance instructions for installed systems and equipment.
- Regulatory Compliance and Certifications
- Regulatory compliance with current laws and technical standards (e.g., DM 37/2008 for electrical and HVAC systems).
- Fire prevention certification (CPI), if applicable.
- Energy Performance Certificate (APE) for HVAC systems.
- Testing and seal certificates for gas systems.
- Electrical risk analysis and compliance verification with CEI 64-8 standard.
- Electrical System
- Electrical panels and protection devices (residual current devices, circuit breakers).
- Verification of grounding system certification (pursuant to DPR 462/2001).
- Inspection of emergency lighting and presence of any UPS (uninterruptible power supplies).
- Adequacy of installed power for the building's requirements.
- Thermal and HVAC Systems
- System logbooks for boilers and air conditioners (DPR 74/2013).
- Energy efficiency control reports (formerly blue labels for boilers over 10 kW).
- Verification of refrigerant in air conditioners (FGAS requirements for systems with over 3 kg of fluorinated gases).
- Compliance of ventilation and air filtration systems in HVAC systems.
- Plumbing and Drainage Systems
- Diagrams of the plumbing and drainage networks.
- Water analysis (potability, Legionella for centralized systems).
- Verification of water pressure and flow for usage needs.
- Inspection of septic tanks or connection to public sewer networks.
- Fire Protection System
- Inspection and maintenance of fire extinguishers, hydrants, and sprinkler systems.
- REI certifications for fire doors and compartmentalizations.
- Log of periodic checks pursuant to DM 10/03/1998.
- Functionality of smoke detection and alarm systems.
- Maintenance and Service Contracts
- History of planned and extraordinary maintenance.
- Maintenance contracts with specialized companies (boilers, elevators, electrical systems).
- Any penalties or non-compliance issues identified during periodic checks.
Due Diligence Output
At the end of the process, a technical systems due diligence report is produced, including:
- List of examined and verified documents.
- Analysis of identified issues and associated risks.
- Recommendations for regularizing non-compliant systems.
- Cost estimates for potential regulatory upgrades or replacements.
Following the documental verification, BumaQ, through its web-based platform accessible to the client, manages the archive of all documents related to all Facility Management systems.
Through this service, BumaQ provides clients with peace of mind by ensuring that all documentation is always available and up to date.
